Quick Reference for Common Tasks

You might want to copy this section and tape it to the wall next to your computer: it's a very short summary of most of the things you'll want to do with Evolution. Read Chapter 11 if you would like a complete list of keyboard shortcuts for menu commands.

Opening or Creating Anything

Create a new folder

File->New->Folder or Ctrl+Shift +F

Create a new Shortcut in the Evolution Bar

File->New->Evolution Bar Shortcut or Ctrl+Shift+S

Create a new email message:

Use File->New->Mail Message or Ctrl+Shift +M

Create a new Appointment

File->New->Appointment or Ctrl+Shift+A

Enter a new Contact

File->New->Contact or Ctrl+Shift+C

Create a new Task

File->New->Task or Ctrl+Shift+T

Mail Tasks

Here are the most frequent email tasks, and shortcuts for navigating your mailbox with the keyboard instead of the mouse:

Navigating the Message List with the Keyboard

Press N to jump to the next unread message. P goes to the previous unread message. Use the arrow keys to move up and down along the list of all message.

Display the next page of a message in the preview pane

Press the space bar.

Reply to a Message

To reply to the sender of the message only: click Reply in the toolbar, or press Ctrl+R

To reply to the sender and all the other visible recipients of the message, click Reply to All or select the message and press Shift+Ctrl+R

Forward a Message

Select the message or messages you want to forward, and click Forward in the toolbar, or press Ctrl+F

Open a Message in a New Window

Double-click the message you want to view, or select it and press Ctrl+O

Create Filters and Virtual Folders

Right-click on a message and select "Create Rule..." menu items. You can also create filters and virtual folders in the Tools menu.

Address Book

New Appointments Fast: Double-click in a blank space to create a new contact.

Contact Manager

Here are the most frequent tasks that are done in the Contact Manager, with the shortcuts so that you can use these tasks without having to use your mouse:

Edit a Contact

You can edit a contact two ways:

  • Click once on the person's address card and you can edit the person's properties all in the same window.

  • Double-click on the contact's card and alter their details.

Deleting a Contact

Right click on a contact and click Delete or select a contact and press the Delete on the toolbar.

Email a Contact

Right click on a contact and select Send message to contact.